This guide shows you how to add new teams, archive inactive ones, restore archived teams, and prepare a team for deletion. You’ll follow the full workflow so you can keep your workspace organized without losing important billing or invoicing records.

By the end of this tutorial, you’ll know how to create and manage teams in lemwarm, archive and unarchive them when needed, and prepare a team for permanent deletion safely.

If you manage multiple teams, your workspace can become difficult to navigate. A clear team-management workflow helps you stay organized, keep historical billing data accessible, and avoid deleting a team before you’ve saved the information you still need.

Use this phase when you need to manage another workspace from your Supervisor account. The right approach depends on whether the team already exists.

This is the fastest option because the workspace is already set up. You only need the correct access level to start managing it.

Archiving is the best choice when a team is inactive but you still need to keep its records. It helps you clean up your active workspace without losing billing history or invoices.

2. On the billing page, open the team selector, find the team you want to archive, click the three-dot menu, and choose Archive. This moves the team out of your active list while keeping its records available.

Open the archived team from the billing area and click Unarchive. This restores the team to your active workflow so you can manage it again.

Deleting a team is permanent, so only use this option when you’re sure the workspace is no longer needed. Before requesting deletion, complete the steps below to protect your records and avoid billing issues.

Here’s a simple way to choose the right action for each team:

Example: If a team pauses activity for a few months, archiving is usually the best option. It keeps your active workspace clean while preserving the team so you can unarchive it later instead of rebuilding everything from scratch.